Privacy policy

Last updated: 21 June 2024

This privacy notice tells you what to expect us to do with your personal data when you sign up to the Campus Reimagined newsletter and provides you with details of who controls that information.

If you have any questions or if anything is unclear you can contact us at fddigital@leeds.ac.uk. Our data protection officer is Rebecca Messenger Clark. Contact details: dpo@leeds.ac.uk or 0113 243 1751.

The university’s data controller registration number provided by the Information Commissioner’s Office is: Z553814X

1.0. WHERE WE GET YOUR PERSONAL DATA FROM

1.1. From you

You will be asked to provide personal data when you sign up the Campus Reimagined newsletter. When you are required to provide personal data the uses of this data will be explained at the point of collection.

1.2. Automated collection of personal data

As with most other web servers, when you access the Campus Reimagined web pages certain information you provide will automatically be recorded by the University. This will include your IP address, browser type, and information relating to the page you last visited. This information is processed to estimate how much usage of the server is made by different categories of users and, in the event of a breach of security, may be used to aid detection.

1.3. Cookies

Our website uses first-party cookies; which are small text files placed on your device by the websites that you visit. Find out more about the cookies we use and why in our cookie policy.

2.0. THE PURPOSES FOR WHICH WE PROCESS YOUR PERSONAL DATA AND THE LAWFUL BASIS FOR THAT PROCESSING

2.1. Marketing

We will only contact you, should you provide consent for us to do so at the point of signing up for the Campus Reimagined newsletter, this is our lawful basis for processing. When you are required to provide personal data the uses of this data will be explained at the point of collection. You may opt out of the newsletter at any time.

2.2. How do we keep this information secure?

The information we hold about you will be stored on University of Leeds secure systems and accessible to university staff administering outreach.

Your data will not be transferred outside the EEA.

3.0. WHO MIGHT WE SHARE YOUR DATA WITH?

The information that you provide to the University will be stored securely and access will be restricted to those members of staff who need it. The University will not share your personal data with third parties other than those listed below.

3.1. Campaign Monitor

We use an email service provider, Campaign Monitor, in order to communicate our newsletter via email. Campaign Monitor is given access to/holds the email address which you supply; the ways in which Campaign Monitor can use and store your email address is strictly regulated by a data processing agreement.

3.2 Microsoft Clarity

We utilize Microsoft Clarity, a web analytics service provided by Microsoft, to analyze how users interact with our website. Microsoft Clarity helps us understand user behavior through features such as heatmaps and session replays, allowing us to improve our website’s functionality and user experience.

Information Collected:

• Usage Data: Information about how users interact with our website, including pages visited, clicks, scrolls, and mouse movements.
• Device Data: Information about the device used to access our website, including IP address, browser type, and operating system.

Data Usage:

The data collected by Microsoft Clarity is used to:

• Analyze user behavior and improve the usability of our website.
• Identify areas of the website that need improvement.

Data Sharing:

We share the information collected by Microsoft Clarity with Microsoft. Microsoft uses this information to provide and improve Microsoft Clarity and other Microsoft products and services. For more information on how Microsoft collects and uses data, please see the Microsoft Privacy Statement.

4.0. HOW LONG WE KEEP THIS INFORMATION

If you subscribe to our newsletter, we will keep your data on our systems unless you unsubscribe.

5.0. YOUR DATA PROTECTION RIGHTS

You have the right to:

• withdraw consent at any time where that is the legal basis of our processing;
• access your personal data that we process;
• rectify inaccuracies in personal data that we hold about you;
• be forgotten, that is your details to be removed from systems that we use to process your personal data;
• restrict the processing in certain ways;
• obtain a copy of your data in a commonly used electronic form;
• object to certain processing of your personal data by us. Please see ico.org.uk for further information on the above rights.

If you have any questions or if anything is unclear you can contact us at fddigital@leeds.ac.uk.

You have a right to complain to the Information Commissioner’s Office about the way in which we process your personal data. Please see ico.org.uk

Information Commissioner’s Office

Wycliffe House
Water Ln
Wilmslow
SK9 5AF

Telephone: 0303 123 1113